Maine LLC Filing Fees and Requirements

Legal business registration — and making sure your business is in compliance — involves some necessary expenses. Some of these costs are payable to the Maine Secretary of State, BCEC, while others are due to additional state entities or the federal government. Here are some of the most common requirements and fees.

Please note that Maine business license and permit fees may need to be paid when you first form your business, on an ongoing schedule or on an ad hoc basis. Find more details below.

You’ll need to file as an LLC with the Maine Secretary of State, Bureau of Corporations, Elections, and Commissions, and pay a filing fee when you first formally form your business. Here are the current Maine LLC fees and filing times:

When you form your LLC with us, Bizee will charge you this fee and forward it to the Maine Secretary of State, BCEC when we file your formation paperwork.

Every LLC in the U.S. should obtain a unique Employer Identification Number (EIN) from the Internal Revenue Service. You'll use it when you open a business bank account, file taxes and pay employees. It's available at no cost from the IRS, or have Bizee obtain one for you.

When you want to do business in a state other than the one where your business is based, you must create a foreign LLC.

Foreign companies are those which are formed in another state or country. In order to transact business in Maine these entities must file a Statement of Foreign Qualification to Conduct Activities with the Maine Secretary of State, BCEC for a Foreign LLC.

The registration must be accompanied by a certificate of good standing or a certificate of existence from the domestic state of formation. Register your out-of-state foreign company by filing your Statement of Foreign Qualification with the Secretary of State. The filing fee for a Maine Foreign LLC is $250. The state may have additional requirements so contact the Maine Secretary of State, BCEC for more information.

If you plan to expand your Maine LLC into another state, you’ll first need Foreign Qualification or a Certificate of Authority or Compliance from that state. This is necessary if you'll have a physical presence, employees or banking in that state.

This process will likely require you to complete an application and pay a filing fee. Each state typically has its own requirements, so you’ll want to contact the state government entity that administers business (usually the Secretary of State) for specific instructions.

If you need assistance, Bizee provides complete Foreign Qualification service for all states.

Most states — including Maine — require businesses to file an annual (or other periodic) report with the Secretary of State. For the state of Maine, the Secretary of State requires an annual report to be filed once every year. When you file your annual report, you’ll need to pay a filing fee of $85. Here are the Maine annual report filing requirements:

As a business owner, it’s your responsibility to make sure you have the proper state, federal or local business licenses to operate your Maine LLC. Some of the associated fees only need to be paid once, while others are ongoing charges.

The state of Maine is one of the few states that requires you to have an LLC Operating Agreement in place.

An Operating Agreement is a document that covers the rights and duties of pertinent members, how the business will be run, how managers and members are chosen and several other key areas. It's usually filed with your Certificate of Formation at the time of your formal business formation, however the state of Maine considers the Operating Agreement an internal document so there is no need to file it with the Maine Secretary of State, BCEC. Simply keep it with all your pertinent business documents.

This document can be extremely helpful in making sure you’re organized and prepared for any future events that may affect your business.

It is normal for your business to pay and meet several other fees and requirements during the life of your LLC. These ad hoc fees will only be payable in specific circumstances, as listed below.

If you wish to establish a Maine assumed name, you must file a Statement of Intention with the Maine Secretary of State, BCEC and pay a filing fee of $125.

Your LLC needs a Maine Registered Agent, which you must appoint when you file your Certificate of Formation. You can also switch to a new Registered Agent later - for a fee of $35 - by filing a Statement of Change with the Maine SOS, BCEC.

If you don’t want to form your LLC right away, you can reserve a business name for 120 days with the Maine Secretary of State by filing an Application for Reservation of Name and paying a filing fee of $20. First, perform a Maine business search and learn about business name rules to ensure you choose a name that meets state requirements.

Your business formation documents state certain facts about your Maine business at the time it's formed. Over time, these facts may change. If they do, you'll need to file a Certificate of Amendment with the Maine SOS, BCEC for a filing fee of $50. You can do this yourself or have Bizee file the amendments on your behalf.

Some organizations will request that you prove your LLC’s compliance with laws and tax requirements. If you need to prove you have met your commitments, you’ll need a Certificate of Existence from the Maine Secretary of State. You can request a Certificate of Existence from the ME Secretary of State and pay a fee of $30.

The fees listed above detail many of the charges a standard LLC will be required to pay in Maine. In some unusual circumstances, there may be other one-off, periodic or ad hoc fees not listed above.

Of course, your LLC will also probably need to pay self-employment, payroll, federal, state and sales taxes. More information about taxes can be found on the Maine Business Tax page.

We will charge you this fee at cost and then pay the fee to the Secretary of State on your behalf when forming your Maine business.